Document Controller
We're Hiring
About the Role
The Deluxe Group have been providing bespoke joinery services internationally for over 50 years. The Company’s significant growth over recent years has meant investment in a new state of the art manufacturing facility and head office in Portadown.
We continue to provide high end quality fit out & manufacturing services to Luxury Hospitality, Marine Outfitters, Super Prime Residentials, Education, Commercial Offices, and Theme Parks.
The Deluxe Group has a deserved reputation as a quality player in its chosen markets of specialist joinery, fit-out, theming, and marine.
Due to continued growth, we have a new opportunity for an experienced Document Controller/Co-ordinator to join our team based at our Head Office in Portadown.
This role is crucial in supporting the flow of technical and project-related documentation, ensuring accuracy, traceability, and timely distribution of design drawings and documents.
YOUR ROLE AS A DOCUMENT CONTROLLER:
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You will be responsible for the timely, accurate and efficient administration of our electronic Document Management System.
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You will support all life cycle changes to operational/projects documentation and drawings; from bulk uploads, to document creation, to review, to issue, to archiving.
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Support the team in regard to relative document queries, searching and retrieval.
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Manage the flow of incoming and outgoing documents, drawings, and correspondences between the design office, production, and site teams.
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Maintain and update document control systems and ensure all documentation is filed and accessible as per company standards.
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Ensure the latest revisions of design drawings and technical documents are circulated to relevant departments and archived appropriately.
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Assist design team in compiling and submitting drawing packages and submittals.
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Monitor document lifecycle – from creation, review, approval, distribution, and final archiving.
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Liaise with consultants, subcontractors, and clients to ensure timely receipt and dispatch of project documents.
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Maintain a document register/log to ensure full traceability and compliance.
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Assist in preparing reports, schedules, and documentation audits when required.
TO SUCCEED IN THIS ROLE, YOU WILL NEED:
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A minimum of 2 years’ experience in Document Management Systems including an ERP System.
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Proficient in IT systems
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To be proactive, hands on and capable of maintaining attention to detail in your work.
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Exceptional organizational and time management skills.
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Strong attention to detail and accuracy.
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Ability to handle confidential and sensitive information with discretion.
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Strong communication skills and the ability to work collaboratively with multidisciplinary teams.
At Deluxe, you will be rewarded with an excellent remuneration and benefits packaging in addition to:
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37.5 hour working week
(Mon-Thurs 08:30-17:00 and Fri 08:30-14:30) -
29 Days Annual Leave
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Pension Plan
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Life Assurance
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Health Cashback Plan
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Employee Assistance Programme
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Employee Perks & Discount Scheme
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Cycle to Work Scheme
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Free On Site Car Parking
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Eye Care Vouchers
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Free Tea & Coffee
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Wedding Leave